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  • Emergency Funding for Students Affected by COVID-19

    Higher Education Emergency Relief Funding for L&C Students

    Reporting Data for Student portion as of June 30, 2021
    Quarterly Reporting Data: Institutional Portion
    Award under Section 18004(a)(1)/18004(a)(2) of the Higher Education Emergency Relief Fund (HEERF I), under the Coronavirus Aid, Relief, and Economic Security (CARES) Act and HEERF II under the Coronavirus Response and Relief Supplemental Appropriations (CRRSAA) Act.

    1&2. Acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than the required amount of the funds received under Section 18004(a)(1) and Section 314(a)(1) of the CARES and CRRSAA Acts, respectively, to provide Emergency Financial Aid Grants to students.

    Upon signing and returning the Department of Education’s (DOE) Certification and Agreement document for Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, Lewis and Clark Community College received $1,031,190 in Higher Education Emergency Relief funds (HEERF) and an additional $1,031,190 in Higher Education Emergency Relief funds (HEERF II) specifically to distribute to students whose education was impacted by the COVID-19 pandemic this spring. This constitutes all of the allocated funds required to be disbursed to students at this time.

    3. Total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

    As of January 2021, Lewis and Clark has received $2,062,380 in HEERF I and HEERF II funds and distributed $2,029,327 in funds to students who met the HEERF I or HEERF II eligibility requirements as outlined below.

    4. Total amount of Emergency Financial Aid Grants distributed to students.

    Lewis and Clark estimated over 1,400 students would be eligible for HEERF I funds and over 800 would be eligible for HEERF II funds.

    5. Total number of students who have received HEERF I or HEERF II grants.

    To date, Lewis and Clark has distributed I or HEERF II funds to 2319 eligible students.

    6. Method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive.


    As a requirement of receiving HEERF I grants, the college created a plan to distribute the funds to all eligible students under Section 484 in Title IV of the Higher Education Act of 1965 who were enrolled and actively attending in Spring 2020 as of the March 13, 2020 State of Illinois “Stay at Home” order. All Lewis and Clark students who were actively attending classes on or after March 13, 2020 were impacted by COVID-19. Not only did students lose access to technology and other student services on campus as a result of continuing their courses remotely, many needed laptops, internet access; many students became unemployed, many had to find alternate forms of childcare, many needed food and basic necessities, and unfortunately some contracted the virus or had a family member who contracted the virus. Lewis and Clark used a comprehensive approach to distribute CARES Act funds to eligible students.

    Distribution Plan

    A team at the college, including the Interim President, Assistant Interim President, Vice President of Finance and the Director of Financial Aid, worked to determine the total number of eligible students. The College distributed a set amount to all students based on their full time or part-time status as it related to face-to-face credit hours. Full-time students received an amount equal to 2/3 and part-time students received an amount equal to 1/3 using the total allocation and estimated eligible student count.

    7. Instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    Lewis and Clark (L&C) communicated, via email and an internal media announcement, to L&C students CARES Act funds availability, provided eligibility criteria, explained what the Financial Aid office needed to determine eligibility, and notified recipients of actual disbursement amounts prior to distribution through student L&C email addresses.

    Requirements of Eligibility

    According to the DOE, students receiving funds must meet the following eligibility requirements:

    • Students must have completed a FAFSA for Spring 2020.
    • Students must have earned a GED or HS diploma.
    • Students must have been enrolled in at least one face-to-face course during Spring 2020.
    • Students must have a SSN on file with the institution.
    • Male students between 18-25 must have registered for the Selective Service.
    • Students must be a U.S. citizen.
    • Students must be in good standing with the Department of Education.
    • Students must meet normal financial aid requirements as stated by the DOE.


    With the removal of the Title IV eligibility and distance education provisions but the addition of prioritizing HEERF II funds for students with exceptional need, the Institution used the Expected Family Contribution Number, as determined by family and income information reported on the Free Application for Federal Student Aid, FAFSA, of students with need based Federal Pell grant eligibility. Students did not have to actually receive the Pell Grant to receive HEERF II grants. The following is a synopsis of the EFC ranges and emergency grant amounts determined for each range. Eligibility and award amounts were emailed to students.

    EFC HEERF II Grant Amount
    0-1904: $1353
    1905-3809:   $902
    3810-5711:   $451

    Quarterly Budget and Expenditure Report

    Other Funds

    Although not all Lewis and Clark students will be eligible for Higher Education Emergency Relief Funds, our Foundation and College staff are working toward raising funds that will assist those who might not meet the DOE’s eligibility requirements, but may also demonstrate need during this time.

    Student Emergency Relief Fund