Artificial Intelligence (AI) Policy

Vision Statement

At Lewis and Clark, we embrace new challenges, venturing with the same curiosity, wonderment, and fortitude as that of the early explorers. Staying true to our mission, Artificial Intelligence (AI) provides us an opportunity to apply the same principles in exploration of new frontiers. Our policy is simple: AI should be used as a tool to enhance the inherent creativity of the human spirit, maintaining our tradition of innovation and the human connection in the search for knowledge and truth.

AI Use Policy

As AI becomes more common in education, it is crucial that we use it responsibly, ethically, and with the flexibility to innovate. This policy outlines how AI should be used by students, faculty, and administration to ensure that we continue pushing forward while keeping things fair and transparent.

Understanding AI

AI, or Artificial Intelligence, is a system designed to mimic human intelligence—things like learning, reasoning, problem-solving, and understanding language. It uses data and algorithms to help machines think in a way that lets them adapt, make decisions, and tackle tasks we usually handle ourselves.

At its core, AI is a tool to help us think, cut down on repetitive tasks, and give us a boost when needed. Tools like Grammarly and ChatGPT help generate ideas or refine thoughts, unlike basic spellcheck, which is not considered AI. Rewriting a passage in a different tone or helping structure an argument—that is where AI steps in.

That said, AI does not replace the human element. ChatGPT might assist with organizing an essay, but it will not and should not do your critical thinking for you. Grammarly might catch an error, but it will not perfect the tone or message. The work you submit still needs to be your own, and if you used AI to assist, you must acknowledge that.

AI is not in charge of making final decisions either—whether in the classroom or behind the scenes. It is there to support, not to lead. Human judgment will always have the final say to ensure we stay on course. The goal is for AI to enhance the learning process, not to replace the human contribution at its core.

For Students

  1. Ethical Use and Academic Integrity:

    1. AI as a Learning Tool: Students may use AI tools for activities like brainstorming and generating ideas unless otherwise directed by their instructor. However, all final work submitted must be the student’s own original creation. The extent to which AI can be used may vary by course, and instructors have the final authority to set specific guidelines for its appropriate use. In the absence of explicit guidance, the general rule stated above applies.
    2. Plagiarism: Students are responsible for ensuring that AI-generated content does not constitute plagiarism. If suspected, instructors will review the work according to academic policies.
    3. Citing AI: If AI tools are used in assignments, they must be credited, just like traditional sources. Instructors will determine whether AI use is allowed, to what extent, and the proper method for citing it. Always follow the specific guidelines provided by your instructor.

  2. Privacy and Data Security:

    1. Data Safety: Students should not share personal information (name, health info, or details about classmates) with AI tools unless those tools are officially supported by the college.
    2. Access Issues: If a student does not have access to AI tools, they should notify their instructor. The college will provide resources and support to ensure equitable access.

  3. Mental Health and Well-being: 

    1. Balance with AI: AI should not replace human interaction. It is important to maintain balance between using AI and engaging with peers and faculty. The college offers counseling services and support to monitor the effects of AI use on student well-being.
    2. Community Engagement: AI is a supplement, not a substitute for face-to-face communication. Students should remain connected with their instructors and classmates.
    3. Explainable AI: Students should understand how AI tools function. Instructors will explain when AI is used in grading or feedback, and how AI tools process information to ensure fairness and transparency.

  4. Transparency and Communication:

    1. Explainable AI: Students should understand how AI tools function. Instructors will explain when AI is used in grading or feedback, and how AI tools process information to ensure fairness and transparency.

For Faculty

  1. AI in the Classroom:

    1. Experimentation Encouraged: Faculty are encouraged to explore AI to enhance teaching, provided that human oversight remains integral to evaluation and grading. AI should never replace the creativity and critical thinking fostered in classrooms.
    2. Academic Integrity: Faculty should guide students in the responsible use of AI, emphasizing the importance of original work and proper citation of AI-generated content.

  2. Grading and Oversight:

    1. Human Judgment: Faculty retain full control over grading and assessment. AI tools may assist, but the final decisions will always rest with instructors.
    2. Plagiarism Detection: Faculty should be vigilant in identifying AI-assisted plagiarism and address it in accordance with college policies.

  3. Support and Access:

    1. Equity in AI Use: Faculty should account for differences in student access to AI tools and adjust instructional practices to ensure all students benefit from AI technology. Departments may offer training sessions to improve student familiarity with these tools.

  4. Privacy and Data Security:

    1. Student Data Protection: Faculty must ensure that any AI tools used in the classroom comply with data privacy standards. No personally identifiable information (PII) should be shared with unsupported AI platforms.
    2. Compliance: Faculty should adhere to data privacy laws such as FERPA when using AI in educational practices.

  5. Innovation and Flexibility:

    1. Autonomy in AI Use: While following the broad guidelines of this policy, faculty have the freedom to innovate and explore new teaching methods with AI. Departments may refine the policy to suit their specific needs, encouraging creative and responsible AI use.

For Administration

  1. Ethical Use and Decision-Making:

    1. AI for Operations: Administrative decisions supported by AI will be transparent, with human review to ensure fairness and accountability. Continuous monitoring will be necessary to identify biases and correct any errors in AI applications.
    2. Human Oversight: AI may assist in operational processes, but people remain responsible for final decisions to ensure AI aligns with institutional values and maintains integrity.

  2. Privacy and Data Security:

    1. Data Protection: Administration must ensure that AI tools comply with privacy laws and institutional policies, safeguarding the data of students, staff, and faculty.
    2. Security Compliance: Only AI tools that meet the college’s data security standards will be supported, and administrators must ensure these tools are compliant with regulations such as FERPA.

  3. Governance and Compliance:

    1. Oversight Framework: The college will maintain a governance framework to monitor AI use, ensuring compliance with legal standards and ethical principles. This framework will evolve as AI technology advances, keeping pace with new regulations and risks.
    2. Training and Support: Administration will provide resources for faculty and students to learn how to use AI responsibly and effectively. Ongoing assessment will ensure AI tools are being used in ways that align with institutional goals and values.

  4. Transparency and Communication:

    1. Clear Policies: Administrators must communicate clearly when AI is used in decision-making processes, ensuring that staff, faculty, and students understand how AI contributes to institutional actions.

Equity and Access for All

Across all sections, the policy highlights the importance of ensuring equitable access to AI technology for students, faculty, and staff. The college will provide support to those who may face barriers to using AI, ensuring everyone can benefit from the opportunities AI presents in education and administration.